It is the policy of the organization, Region 8, that the information received from members (hereinafter referred to as “member information”) is for the sole purpose of providing membership services to the organization’s members. At no time will any member information be provided to any person or entity not authorized to possess and use the information.
Information Distribution Policy
Under no circumstances shall member information be given or sold to any person or entity outside of Region 8 without the approval of the Regional Staff. This approval must be in writing, providing the name of the person or entity receiving authorization, the date the approval was granted, and, if the authorization is for a limited time, the start and end dates.
Information Use Policy
Some members of Region 8 are granted elevated access rights to member information in order for them to carry out their job responsibilities. Those members are expressly prohibited from using, retaining for personal use or providing any other party or entity with member information for purposes other than their specific job requires. Any member with elevated access rights to member information who are found to have misused member information may be subject to disciplinary measures as deemed necessary by the Dauntless Senior Staff. The matter may also be referred to the appropriate civil or criminal authorities.
Information Security Policy
In the event of an external breach of information Region 8 will, as deemed necessary and appropriate, contact our third-party vendors to determine the nature and severity of the breach and may choose to contact the appropriate authorities to resolve the incident. A full report of the incident will be provided the Regional Staff. Members may be contacted to advise them of the matter as deemed necessary and appropriate by the President of Region 8 or their representative.
In the event of an internal breach of information Region 8 will, as deemed necessary and appropriate, conduct an internal investigation of the matter in order to determine the best course of to address the incident. A full report of the incident will be provided to the Regional Staff. The Regional Coordinator of Region 8 shall contact the Data Security Officer to temporarily suspend the access rights to electronic records and/or require physical records to be returned to the Regional Coordinator pending the outcome of actions, if any, by the Regional Staff.
Members may be contacted to advise them of the matter as deemed necessary and appropriate by the Regional Coordinator of Region 8 or their representative.
Retention of Information
All member personal information will be retained for a period of up to five (5) years after a member allows their membership to expire. All member personal information, regardless of active or expired/archived, are covered by this policy and protected from unauthorized use.